Land Administrator

Land Administrator

Tricycle Lane Ranches Ltd.
Alberta, British Columbia, Colorado & Texas

Location: Calgary, AB
Position Type: Full-time, Office-based (in Person)
Travel: Occasional travel required across Western Canada, Colorado, and Texas

About Us

Tricycle Lane Ranches Ltd. (“TLR”) is a 27-year-old, privately-owned land management company with a diverse and growing portfolio of industrial, agricultural/rural, and office properties across Alberta, British Columbia, Saskatchewan, Colorado, and Texas. TLR supports the business of its sister company BURNCO, a nearly 114-year-old international construction materials business. We specialize in long-term land stewardship, strategic acquisitions, sustainable development, and responsible tenant relationships following our guiding philosophy of, “If you honour the land, the land will honour you”.

As we continue to expand our footprint, we are seeking a highly organized and detail‑oriented Land Administrator to join our small and active team.

Position Overview

TLR is seeking a Land Administrator to support the day-to-day administration of its property and land portfolio. This is an excellent opportunity for a recent graduate or early-career professional with an interest in property administration, contracts, and business operations.

While the title includes “Land Administrator,” this role is not an Oil & Gas Land position. The work is focused on surface land, property records, leases, and agreements related to industrial, agricultural, and office properties.

Reporting to TLR’s President and working closely with our Executive Vice President and Legal Counsel, the Land Administrator will play a key role in managing the administrative, regulatory, and documentation requirements associated with our land assets. This position supports land development, property operations, compliance, and cross border land projects. The ideal candidate is proactive and adaptable, with an educational background providing knowledge of land documentation and related legal coordination.

Key Responsibilities

1.      Land & Property Administration

a)      Represent TLR professionally with tenants, employees, vendors, and stakeholders.

b)     Proactively maintain organized and accurate records of land ownership, leases, easements, surface rights, mineral rights, tax assessments, and property files.

c)      Track regulatory obligations, renewals, deadlines, and compliance requirements across multiple jurisdictions.

d)     Coordinate land registrations, transfers, titles, and registrations with government agencies in Canada and the U.S. as directed.

e)      Confidential support of due diligence and documentation for land acquisitions and dispositions.

f)        Conduct market research and analysis across multiple jurisdictions to support land strategy, acquisitions, disposals, leasing decisions and long-term planning.

2.      Contracts & Documentation

a)      Standardize, review, and organize contracts, agreements, and supporting documents (leases, licenses, service agreements, crossing agreements, etc.) in collaboration with TLR leadership and as prepared by legal counsel.

b)     Maintain digital document libraries hosted on SharePoint and ensure secure, organized file management, harmonizing with the team.

c)      Liaise with legal counsel, surveyors, brokers, and other external stakeholders.

3.      Stakeholder & Tenant Support

a)      Serve as a point of contact for tenants, renters, land users, and service providers.

b)     Support and liaise with TLR’s Facilities Managers and other TLR personnel by ensuring updated information about property boundaries, access rights, and operating restrictions.

c)       Support tenant administration by tracking lease terms, renewal dates and key milestones and by monitoring, collecting and maintaining tenant insurance certificates and related compliance documentation, filing same centrally.

d)     Support TLR’s Facilities Managers by coordinating contract documentation, including tracking insurance certificates, safety documentation, and other required work certifications for contractors and service providers who are or will be working on our lands.

4.      Financial & Reporting Support

a)      Support TLR’s Finance department through tracking of property tax payments, lease payments, royalty statements, and cost allocations.

b)     Assist with mapping, GIS (Geographic Information System) requests, reports, and land status summaries for leadership.

Requirements

Qualifications

1.      Required

a)      Post-secondary education in Business Administration, Real Estate, Land Administration, Property Management, or a related program (recent graduates encouraged).

b)     Strong understanding of land documentation, agreements, and regulatory processes.

c)      Excellent organizational skills with strong attention to detail and accuracy.

d)     Proficiency with Microsoft Office (SharePoint, Word, Excel, Outlook, Teams) and document management software.

e)      Ability to work independently and manage multiple deadlines.

f)        Professional communication skills and comfortable working with internal and external stakeholders.

2.      Preferred

a)      Exposure to property, real estate, or land administration through co-ops or entry-level roles.

b)     Familiarity with industrial and agricultural land management, ranch operations, or industrial & rural property administration.

c)      Basic familiarity with GIS (Geographic Information System) tools or mapping platforms. Capability to navigate these skills in different jurisdictions.

d)     Interest in working in real estate across multiple jurisdictions in Canada and the United States.

Work Conditions & Requirements

1.      Must be legally eligible to work in Canada.

2.      Valid Driver’s License with clean driving record.

3.      Valid passport and ability to travel throughout Western Canada, Colorado, and Texas for periodic meetings and site visits.

IMPORTANT: The successful candidate will be required to provide a satisfactory driver’s abstract and successfully complete a background check, including reference and credential verification, criminal record screening, security clearance requirements, social media, and bonding eligibility.

Benefits

What We Offer

1.      Competitive compensation package.

2.      Comprehensive benefits, including:

a)      Health, dental, vision, and life insurance; and

b)     Company GRRSP with matching program.

3.      A collaborative, entrepreneurial work environment.

4.      The chance to contribute to meaningful, long-term land stewardship and development initiatives with a dynamic, growing company.

5.      Further training and mentorship to develop specialized skills over time.

We’re accepting applications for the next month – apply by May 15, 2026!

If you are a recent graduate or early-career professional interested in property administration, land records, and real-world business operations, we encourage you to apply! Join TLR and help shape the future of our growing property portfolio.